Creating Events Your Members Will Actually Show Up To
Events in Flock are more than calendar entries. They are the anchor points of your group's life together — the meetings, studies, gatherings, and service projects that bring your people into the same room (or the same video call). When you create an event in Flock, your members can RSVP with one tap, receive automatic reminders, and you can take attendance right from the event screen.
Step-by-Step: Creating a New Event
Step 1: Open the Events Tab
From the bottom navigation bar, tap Events. You will see your list of upcoming events. If this is your first event, the list will be empty — that is about to change.
Step 2: Tap the Create Button
Tap the + button to start creating a new event.
Step 3: Fill In the Details
You will see a form with several fields. Only the title, date, and time are required — everything else is optional.
| Field | Required? | What to Enter |
|---|---|---|
| Title | Yes | A clear name for your event (e.g., "Weekly Bible Study") |
| Date | Yes | When the event takes place |
| Start Time | Yes | When it begins |
| End Time | No | When it ends (helps members plan their evening) |
| Location | No | Where you are meeting — an address, room number, or description |
| Description | No | Details about the event (what to bring, what you will cover) |
| Repeating | No | One-time, weekly, bi-weekly, or monthly |
| RSVP Enabled | No | Whether members can respond "Going," "Maybe," or "Not Going" |
| Attachments | No | Files, images, or links (Bible study guide, map, Zoom link) |
Step 4: Save the Event
Tap save, and your event is live. Members will see it in their Events tab, and if RSVP is enabled, they can respond right away.
Choosing the Right Event Type
Flock is flexible enough to handle any kind of gathering:
Weekly meetings — Your regular Bible study, small group, or life group meeting. Set this as a recurring weekly event so it automatically appears on everyone's calendar each week.
Social gatherings — Group dinners, cookouts, game nights, or outings. These are usually one-time events with RSVP enabled so you know how many people to expect.
Service projects — Mission trips, food drives, volunteer days. Add details about what to bring and where to meet in the description field.
Special events — Guest speakers, holiday celebrations, launch nights. Attach a flyer or image to make it feel special.
Adding Attachments
Events can include attachments to give your members everything they need:
- Bible study guide — Upload a PDF so members can prepare before the meeting
- Map or directions — Share a link to Google Maps for the meeting location
- Zoom link — For virtual or hybrid meetings, attach the video call URL
- Potluck signup — Link to a shared document where members can sign up to bring food
- Photos or flyers — Attach images to promote special events
Attachments appear on the event detail screen, so members can access them before, during, or after the meeting.
RSVP: Know Who Is Coming
When RSVP is enabled, members can respond to your event with one tap:
| Response | What It Means |
|---|---|
| Going | They plan to attend |
| Maybe | They are not sure yet |
| Not Going | They cannot make it |
As the leader, you can see all responses at a glance. This gives you a headcount before the event, so you know how many chairs to set up, how much food to order, or whether to reserve a bigger room.
For more on how RSVP and reminders work together, see RSVP and Reminders: Never Miss a Group Meeting.
Tips for Creating Great Events
Use clear, descriptive titles. "Bible Study - Gospel of John, Week 4" is better than "Meeting." Members should know what the event is about at a glance.
Include a location every time. Even if it is always the same place, include it. New members do not know where you meet, and regulars appreciate not having to remember.
Enable RSVP for anything social. Bible studies are predictable — the same people usually come. But for social events, cookouts, or outings, RSVP helps you plan for the right number of people.
Add a description for special events. If it is a regular weekly meeting, a title and time might be enough. But for anything different — a guest speaker, a topic change, a new location — use the description field to give context.
Set up recurring events early. The sooner you create a recurring event, the sooner your members start seeing it on their calendars and building the habit of checking Flock for group details.
Related Help Articles
- Set Up Recurring Events for Your Church Group — Automate your weekly schedule
- RSVP and Reminders: Never Miss a Group Meeting — How RSVP and notifications work
- How to Take Attendance — Record who shows up at your events